Managing Your Gallery Presence
Once you're approved for gallery participation, you can manage which products appear on the gallery, customize your artist profile, and submit work for curated collections. This guide covers everything you need to maximize your gallery presence.
Gallery Dashboard
Access your gallery management tools:
- Log in to Artbase Studio
- Navigate to Gallery in the main menu
- View your gallery overview dashboard
Dashboard Overview
Your gallery dashboard shows:
- Gallery Status: Active, pending review, or inactive
- Submitted Products: Products marked as gallery eligible
- Approval Status: Pending, approved, or needs changes
- Gallery Orders: Recent gallery sales
- Analytics: Gallery-specific performance metrics
Submitting Products to Gallery
Marking Products as Gallery Eligible
To make a product available for gallery curation:
From Product List
- Go to Products → All Products
- Find the product you want to submit
- Click the three-dot menu
- Select "Mark as Gallery Eligible"
- Confirm submission
From Product Edit Page
- Open any product
- Scroll to Gallery Settings section
- Toggle "Gallery Eligible" to ON
- Click "Save Product"
Select multiple products from the product list and use the bulk actions menu to mark them all as gallery eligible at once.
What Happens After Submission
- Queue: Product enters curation queue
- Review: Curation team reviews within 3-5 business days
- Notification: Email notification of approval or feedback
- Live: Approved products appear on gallery.artbase.studio
Tracking Submission Status
Product statuses:
| Status | Meaning |
|---|---|
| Not Submitted | Product not marked as gallery eligible |
| Pending Review | Awaiting curation team review |
| Approved | Live on gallery.artbase.studio |
| Needs Changes | Feedback provided, resubmit after updates |
| Removed | You unmarked as gallery eligible |
Optimizing Products for Gallery
Photography Best Practices
Gallery products should have compelling images:
Image Requirements
- Minimum: 3 images per product
- Recommended: 5-7 images showing different angles
- Resolution: 2000px minimum on longest side
- Format: JPG (preferred) or PNG
Photo Types to Include
- Hero Shot: Main product image, well-composed
- Detail Shots: Close-ups of texture, brushwork, materials
- Scale Reference: Product in context or with hand for scale
- Angle Variations: Different perspectives
- Lifestyle Shot: Product in a styled setting (optional but effective)
Example Image Set for Painting:
- Front view on neutral background
- Close-up of texture and brushstrokes
- Close-up of signature
- Side view showing canvas depth
- Room setting showing scale
The first image is your "hero" image that appears in gallery browsing. Make it your strongest, most eye-catching shot.
Writing Compelling Descriptions
Description Formula
[Hook: What makes this piece special?]
[Details: Materials, dimensions, technique]
[Story: Inspiration or meaning behind the work]
[Practical: Care instructions, shipping, framing]
Example:
Bold coastal abstract that brings ocean energy to any space.
Created with professional acrylic paints on gallery-wrapped canvas,
this piece features thick impasto texture in navy, seafoam, and cream.
The dynamic brushstrokes create movement and depth.
Dimensions: 24" × 36" × 1.5"
Materials: Acrylics, gallery-wrapped canvas
Finish: UV-protective varnish
Inspired by the Oregon coast's dramatic waves and sea foam, this
painting captures the raw energy of the Pacific Ocean.
Edges are painted to match, no frame needed. Arrives ready to hang
with wire backing. Each brushstroke is applied by hand, making
this a unique original piece.
Pricing Strategy
Gallery Pricing Considerations
Remember the commission structure when pricing:
You receive: 88% of listed price Gallery receives: 12% of listed price
Pricing Formula:
Desired Earnings ÷ 0.88 = Gallery Price
Example:
- You want to earn $200
- Gallery price should be: $200 ÷ 0.88 = $227.27
- You receive: $200
- Gallery receives: $27.27
Keep prices consistent between your gallery and individual store listings. Different pricing can confuse customers and hurt trust.
Competitive Research
Price competitively by:
- Searching similar work on gallery.artbase.studio
- Checking comparable pieces on Etsy, Saatchi, etc.
- Considering your materials, time, and expertise
- Factoring in gallery commission
Product Categories
Choose the most accurate category:
- Paintings: Acrylics, oils, watercolor, mixed media
- Prints: Limited editions, giclée, reproductions
- Drawings: Pencil, charcoal, ink, pastels
- Photography: Fine art photography, limited editions
- Sculpture: 3D work, ceramics, assemblage
- Fiber Arts: Weaving, textile art, embroidery
- Jewelry: Handmade, artist-designed
- Ceramics: Pottery, functional ceramics, sculptural
- Home Goods: Artistic home decor, functional art
Customizing Your Artist Profile
Your artist profile appears on:
- gallery.artbase.studio/artists/[your-slug]
- Individual product pages
- Artist spotlight features
Profile Sections
Profile Photo
- Size: 400 × 400px minimum
- Format: JPG or PNG
- Content: Professional headshot or brand logo
- Background: Clean, not distracting
Cover Image
- Size: 1200 × 400px minimum
- Format: JPG or PNG
- Content: Studio shot, artwork, or branded graphic
- Quality: High resolution, compelling
Artist Bio
Write a bio that tells your story:
Bio Structure:
- Opening: Who you are and what you create (2-3 sentences)
- Background: Training, experience, artistic journey (1 paragraph)
- Style: Your artistic approach and themes (1 paragraph)
- Current: What you're working on now (1-2 sentences)
Length: 150-300 words
Example Bio:
Sarah Chen creates bold abstract paintings inspired by the Pacific
Northwest's dramatic landscapes. Her work explores the intersection
of natural forms and geometric abstraction.
Sarah studied fine arts at the Rhode Island School of Design and
spent a decade working as a graphic designer before returning to
painting full-time in 2018. This design background influences her
strong sense of composition and color theory.
Working primarily in acrylics, Sarah builds layers of translucent
and opaque paint to create depth and luminosity. Her palette draws
from the moody grays and deep greens of the coastal forest, accented
with unexpected pops of coral and gold.
Currently working from her studio in Portland, Oregon, Sarah is
exploring a new series focused on tidal patterns and coastal erosion.
Include keywords that collectors might search: your medium, style, location, and subjects. This helps your profile appear in gallery search.
Social Links
Add links to your:
- Website
- TikTok
- YouTube
These appear on your gallery profile and help collectors follow your work.
Collection Submissions
Gallery curators create themed collections (e.g., "Coastal Art," "Abstract Botanicals"). You can submit work for consideration.
How Collections Work
- Curated Selection: Gallery team selects 8-15 pieces per collection
- Theme-Based: Collections have specific themes or aesthetics
- Featured Placement: Collection products get homepage visibility
- Cross-Promotion: Appear alongside complementary artists
Submitting to Collections
Open Calls
When a new collection is planned:
- Announcement: Email announcement of collection theme
- Submission Window: 7-14 day submission period
- Review: Curation team selects pieces
- Notification: Email if your work is selected
Submitting Work
- Go to Gallery → Collections
- View open collection calls
- Click "Submit Product"
- Select products that fit the theme
- Add optional note about why your piece fits
Submit products that clearly align with the collection theme. Include a brief note explaining the connection if it's not immediately obvious.
Artist Spotlights
Artist spotlights are featured placements on the gallery homepage highlighting individual artists.
Spotlight Features
- Homepage Banner: Large feature on gallery.artbase.studio
- Featured Products: 3-5 products highlighted
- Artist Interview: Optional Q&A or artist statement
- Traffic Boost: Significant increase in profile visits
- Duration: Typically 1 week
Getting Spotlighted
Spotlights are earned through:
- Consistent Quality: Regular gallery sales and positive feedback
- Engagement: Active participation in collections
- Unique Work: Distinctive artistic voice
- Story: Compelling artist background or current project
The curation team selects spotlight artists based on quality, uniqueness, and variety. There's no application process—focus on creating great work.
Preparing for a Spotlight
If you're selected for a spotlight:
- Email Notification: 2 weeks advance notice
- Content Request: Bio, high-res photos, artist statement
- Product Selection: Choose 3-5 products to feature
- Interview: Optional Q&A with curator
- Promotion: Gallery promotes on social media
Managing Approved Products
Removing Products from Gallery
To remove a product from the gallery:
- Open the product
- Toggle "Gallery Eligible" to OFF
- Save product
Effect:
- Product removed from gallery.artbase.studio
- Still available on your individual store
- Active cart items remain valid for 24 hours
- Existing orders are fulfilled
If a product has pending gallery orders, wait until they're fulfilled before removing it from the gallery.
Updating Gallery Products
You can update approved products anytime:
Safe to Change:
- ✅ Images (update photos freely)
- ✅ Description (add more detail)
- ✅ Price (adjust as needed)
- ✅ Inventory (mark sold or add quantity)
May Trigger Re-Review:
- ⚠️ Significant price increase (>50%)
- ⚠️ Major description changes
- ⚠️ Category changes
Out of Stock Products
When a gallery product sells out:
- Automatic: Product auto-removes from gallery
- Notification: You receive order notification
- Restock: If you restock, it auto-returns to gallery
- Made-to-Order: If you create made-to-order, product stays active
Best Practices
Regular Updates
- Add New Work: Submit new products monthly
- Refresh Images: Update photos as you improve photography skills
- Update Bio: Keep artist bio current with latest projects
- Review Pricing: Adjust prices as your work gains recognition
Engagement
- Respond Quickly: Answer buyer questions within 24 hours
- Ship Promptly: Ship gallery orders within 3 business days
- Submit to Collections: Participate in collection open calls
- Share on Social: Promote your gallery presence on social media
Quality Over Quantity
- Curate Yourself: Only submit your strongest work
- Maintain Standards: Keep gallery products at consistent quality
- Remove Underperformers: If a product doesn't sell after 6 months, consider removing it
- Seasonal Rotation: Rotate products to keep your profile fresh
Analytics and Insights
Track your gallery performance:
Gallery Dashboard Metrics
- Views: How many times your products were viewed
- Cart Adds: Products added to carts
- Sales: Completed gallery orders
- Revenue: Total gallery earnings
- Conversion Rate: Views to sales ratio
Product Performance
View individual product metrics:
- Go to Gallery → Analytics
- View products by:
- Most viewed
- Most favorited
- Best selling
- Needs improvement
Use this data to:
- Identify top performers
- Improve underperforming products
- Inform future submissions
Next Steps
Questions? Contact gallery support at gallery@artbase.studio or visit the community forum.